Ways to Ensure Secure Handling of Sensitive Contractor and Employee Data

While working with a reputable e-file provider is a major consideration, most users would take extra steps to ensure that the information they provide in a website is safeguarded.

There is too much risk in letting personal information and confidential data go into the hands of the wrong people, and to get more peace of mind, below are some of the pointers that you must keep in mind to be able to provide extra protection in securing your data and ensure a risk-free filing of 1099 and W-2 forms.

It is best to limit high-risk data to a few server, while at the same time keeping it separated from your other business data.

One thing that you must not overlook is keeping paper documents in a secured storage. These documents may be offline, but can still be targeted by fraudsters. Store them in a secure place, while making sure that only a limited number of people are allowed access. For documents that are no longer needed, resort to paper shredding to destroy traces of information.

For high-value data, ordinary passwords do not ensure security. It is best to use strong passwords with a minimum of 8 characters and use a mix of letters, numbers and special characters.

Stay clear of emerging threats and make the best of the protection that these programs provide by installing their latest versions.

A strong and properly configured firewall can offer protection amidst the Internet traffic.

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